Create a custom workflow
Goal: Create a workflow that saves to a Notion database of your choice, with properties filled automatically. Time: 5 minutes Requires: A Notion database to save to (Filed can create one for you)
Free (1 custom workflow) Pro (unlimited)
Step 1: Open the workflow builder
From the toolbar: Click the workflow selector pill (shows current workflow name + chevron) → click + at the bottom of the dropdown.
From the side panel: Click ⋯ in the title bar → Manage workflows → New.
Step 2: Name, icon, and color
Give the workflow a name ("Research", "Job Leads", "Design Swipe File"). Pick an icon from the 1,500+ Phosphor icon library and a color. These appear in the workflow selector every time you save.
Step 3: Choose a destination
Create new database: Filed creates a Notion database inside your workspace, already connected. No manual sharing step. Move it anywhere in Notion afterward.
Link existing database: Search for a database you already have. If Filed shows "not connected", open the database in Notion → ··· → Connections → toggle Filed on, then retry.
Step 4: Map properties (optional but recommended)
For each Notion property you want Filed to fill automatically, click + Add property then choose a source:
| Source | What it maps | |---|---| | Page title | The title of the webpage | | Page URL | The full URL | | Captured date | Today's date | | Note | Whatever you type in the note field before saving | | Tags | Tags you select before saving | | Fixed value | A literal text you type, always the same | | Page element | Click any element on the live page (see Guide 5) | | Variable | A named value you define once and reuse across properties |
Step 5: Save and test
Click Save workflow. It appears in the workflow selector immediately.
Navigate to a page, select your workflow, and capture. Check that the entry appears in Notion with the correct properties filled.