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title: "FAQ" description: "Frequently asked questions about Filed for Notion, getting started, privacy, plans, troubleshooting, and known limitations." lastUpdated: "2026-05-25" version: "1.0" keywords:

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FAQ

Quick answers to the most common questions about Filed for Notion.

Jump to: General · Getting started · Saves and content · Workflows · Privacy and data · Pro plan · Troubleshooting · Known limitations

General

What is Filed for Notion? Filed is a Chrome extension that saves web content, pages, articles, highlights, screenshots, quotes, directly to your Notion workspace. Saves land in structured databases with properties already filled in. No copy-pasting, no tab-switching.

Who is Filed for? Notion power users: researchers, writers, developers, and knowledge workers who use Notion as their second brain and are tired of manually copying content into it. If you're comfortable with Notion and care about structure, Filed is for you.

If you want a simple "save link" button with no structure, Filed is probably more than you need, try a bookmark manager like Raindrop.io instead.

How is Filed different from the official Notion Web Clipper? The official Notion Web Clipper saves a basic page reference: title, URL, and sometimes a cover image. That's it. No body content, no structure, no property mapping.

Filed captures the full article body converted to Notion blocks (headings, paragraphs, lists, images), highlighted text as quote blocks, screenshots with annotation tools, audio memos with live transcripts, color palettes, and PDFs. Platform-specific extractors fill structured fields automatically: save a YouTube video and Filed adds the channel, description, thumbnail, a playable embed, and the full transcript. Save a URL and Filed fetches the OG cover, favicon, and title.

Beyond capture, Filed's Visual Workflow Builder lets you map any element on any page to any Notion property using CSS selectors. Save a competitor pricing page and map the product name, price, and description to exact Notion columns. The official Web Clipper has no equivalent. Filed is what the Web Clipper should have been.

Is Filed free? Filed has a free tier with no time limit. The free plan includes URL capture, screenshot (snap, full-page, region), article capture, quote save, color picker, image picker, 1 custom workflow, the premade Captures database, multiple workspaces, and full history. Pro features (unlimited workflows, domain rules, full highlight colors and annotations, audio memos, screenshot annotation, color palette extraction) are available on a paid plan.

Does Filed work on Mac and Windows? Yes: Filed is a Chrome extension. It works identically on macOS and Windows.

Does Filed work on Firefox or mobile? Yes, Firefox is supported. Install from the Firefox Add-ons store. Filed also works on Chrome and all Chromium-based browsers (Brave, Arc, Edge, Opera, Vivaldi). On mobile, the Android app is available at app.usefiled.app. iOS is not yet supported.

For mobile, there is an Android app: a Progressive Web App you install from your browser, no Play Store needed. See Filed on Android. iOS is not yet supported.

Getting started

How do I install Filed? Search for "Filed for Notion" in the Chrome Web Store (link placeholder) and click Add to Chrome. The extension installs in seconds.

What Notion permissions does Filed need? During the Notion OAuth flow, you grant Filed access to create and edit pages in your workspace. Filed can create pages, read database schemas (to show you property options), and append content to existing pages. It cannot read the content of your existing Notion pages or databases.

What happens during onboarding? Filed creates a Captures database in your Notion workspace with the correct properties and views already configured. You also pick an accent color for formula column labels. This takes about 30 seconds.

Do I need to set up the databases manually? No. Filed creates them automatically with all properties and views configured. The only thing that requires manual setup after onboarding is view filters, the "By Type" board view and the "Articles" filtered view need to be configured in Notion directly, as the Notion API doesn't yet support setting filter conditions programmatically.

Can I use my own existing Notion databases? Yes. When creating a custom workflow, you choose any Notion database or page as the destination. You're not limited to the premade Captures database.

Can I connect to multiple Notion workspaces? Yes. Connect multiple Notion workspaces from Settings. A workspace switcher chip appears in the toolbar between the logo and the workflow selector when two or more workspaces are connected. Click it to switch the active workspace. All captures go to the currently selected workspace. Free feature.

Saves and content

What does a URL save capture? The page title, URL, favicon (as the Notion page icon), and OG cover image (as the page cover). No body content.

What does an article save capture? The full article body, converted to Notion blocks, headings, paragraphs, lists, code blocks, tables, embedded images, and YouTube video embeds. Plus the title, source URL, and cover image.

Does content from my saves ever go through Filed's servers? No. Every capture goes directly from your browser to the Notion API. This is not a privacy policy, it is the architecture: there is no Filed server in the data path, so your content cannot be intercepted or stored even in principle.

Your OAuth token is held in Chrome's encrypted local storage (chrome.storage.local) and sent only to the Notion API from your browser. When you save an article, the text is extracted inside the extension, converted to Notion blocks inside the extension, and sent to the Notion API using your token. Filed's servers are not involved at any point in that flow.

The only data that ever reaches Filed's servers: your plan tier (for Pro verification) and anonymous usage counts (feature event counts, no URLs, no titles, no page content). Audio transcripts never leave your device: they are generated by the browser's built-in Web Speech API and sent directly to Notion.

Can Filed capture paywalled content? Filed captures what the browser can see. If you're logged in and can read the full article, Filed can capture it. If the paywall blocks the content, Filed captures only what's visible to the browser (usually a teaser).

Why did my article save come out incomplete or garbled? Some pages are heavily JavaScript-rendered or have unusual HTML structure. Mozilla Readability (which Filed uses for article extraction) works best on standard editorial layouts. Highly interactive or SPA-based pages may produce incomplete extraction. Try URL mode instead and read the full article in Notion via the saved link.

Does Filed save images from articles? Images embedded in article content are included as Notion image blocks when they're publicly accessible (not behind auth or session). Some sites serve images through authentication, those will fail to display in Notion.

What's the maximum article length Filed can capture? Notion has a 1,000-block limit per page. Very long articles are truncated at that point. For extremely long content, consider saving the URL and reading the original, or splitting the article into sections saved separately.

Can I save a YouTube video to Notion? Yes. When you're on a YouTube video page, a Save video button appears in the toolbar automatically. Click it: Filed saves the title, channel, description, thumbnail, a playable embed block, and the full transcript as a collapsible block. Transcript availability depends on YouTube (not all videos have captions). Free feature.

What platforms have special extractors? YouTube at launch. When you save a video, Filed automatically fills the channel, description, thumbnail, a playable embed, and the full transcript (where available). More platform extractors (X/Twitter, GitHub, Substack, Medium, IMDb, Goodreads, Hacker News, Rotten Tomatoes, Gmail) are planned for V2.

Does Filed work with Gmail? Not yet at launch. Gmail is on the V2 platform extractor roadmap. URL saves from Gmail work (title and URL), but structured field extraction (subject, sender, thread) is coming after launch.

Does Quick Capture work on every page? No. Quick Capture (⌘⇧Y / Ctrl+Shift+Y) doesn't work on chrome:// pages, the Chrome Web Store, or the PDF viewer: Chrome restricts extension access on these pages. On those pages the keyboard shortcut does nothing.

Can I save a page as a PDF? Yes. Click PDF in the toolbar's Instant zone. Filed generates a full, searchable PDF using Chrome's print engine and saves it to Notion as a downloadable file attachment. Free feature.

Can I pick colors from a webpage? Yes. Click Color in the toolbar's Instant zone, the EyeDropper opens. Click any pixel to sample it. The hex, RGB, HSL, and color family are saved to Notion. From the side panel you can pick multiple colors and save them as a full palette.

Workflows

What is a workflow? A workflow is a saved capture configuration: where the save goes, what gets captured (URL, article, screenshot), and how Notion properties are filled. You pick a workflow before saving. Filed uses the last-used workflow by default.

What's the difference between the premade database and custom workflows? The Captures database is created during onboarding and handles all saves by default. Custom workflows let you define any Notion destination and property mapping for specific sites or use cases. Free users get 1 custom workflow; Pro users get unlimited.

What is the Visual Workflow Builder? A point-and-click tool that maps any element on a live webpage to a Notion database property, no code required. Open the Workflow Builder from Filed's side panel while browsing, then hover over the page: every element highlights as you move over it. Click on a product title to select it, then choose which Notion property it should fill. Click on the price, map it to a Number or Text property. Click on the author name, map it to a People or Text field.

Under the hood, the builder generates a CSS selector for each element. Once saved, the workflow applies every time you save from that domain: Filed reads the live page, runs the selectors, and fills the mapped properties before sending to Notion. No JSON, no scripts, no configuration files. The entire setup takes about two minutes per site. Requires Pro.

My workflow stopped filling a field correctly. What happened? CSS selectors can break when a website redesigns its layout. Open the Visual Workflow Builder on the same site, re-pick the broken field, and save. The fix takes under a minute.

What are domain rules? Domain rules automatically select a specific workflow when you visit a particular website. Create a rule for linkedin.com → your "People" workflow, and Filed pre-selects it every time you save from LinkedIn. Requires Pro.

Can I share a workflow with someone? Not yet. Workflows are stored locally in your browser. Workflow sharing (for teams) is on the roadmap.

Privacy and data

Does Filed read my Notion content? Filed only reads your Notion workspace to fetch database schemas (property names and types) when you choose a destination. It reads nothing else. It cannot see your existing pages, databases, or Notion content.

Is my audio recording sent to Filed or anywhere outside my browser? No. Audio memos use the browser's built-in Web Speech API, which processes speech locally. The audio never leaves your device. Only the text transcript is sent to Notion, and it goes there directly, not through Filed's servers.

Where is my Notion token stored? In chrome.storage.local, encrypted storage managed by Chrome on your device. It is never sent to Filed's servers.

What data does Filed collect? Filed collects anonymous usage telemetry (feature usage counts, error rates) to improve the product. No URLs, page titles, note content, highlights, or capture content of any kind is collected. See the full Privacy Policy (link placeholder).

Can I delete my account and data? Yes. Contact support to delete your account and any associated billing data. Capture history, workflows, and settings are stored locally in your browser, clear them by removing the extension or clearing the extension's storage from chrome://extensions → Filed → Details → Clear data.

Pro plan

What's included in the free plan?

1 premade Captures database, forever free
URL capture, article capture, screenshot (snap, full-page, region), PDF capture
Color picker: sample any pixel with the EyeDropper
Quote save via right-click or selection toolbar
Platform-aware saves on YouTube including full transcript (more platforms in V2)
Persistent save button on YouTube pages
Image picker: right-click any image → Save to Notion
Element picker: click any text element to save it
Draft resume: unfinished saves are restored when you return
Multiple Notion workspaces
1 custom workflow
History, undo, note editing
14-day Pro trial (no card required, once per account)

What's included in Pro?

Unlimited custom workflows
Domain rules (auto-select workflow by site)
Full selection toolbar: Highlight colors, multi-passage annotation, Comment
Screenshot annotation editor: arrows, text, blur, step markers (on any screenshot)
Color palette extraction: dominant colors from any page via CSS scan
Audio memos with live transcript

Is there a free trial? Yes, a 14-day Pro trial with no credit card required. Every new account gets one trial. The trial starts when you activate it, not at installation.

What happens when my trial ends? Pro features revert to the free tier. Your data, history, and premade databases are not affected. Custom workflows above the 1-workflow free limit are disabled (not deleted), they return when you subscribe to Pro.

Is Pro a one-time purchase or subscription? Pro is a monthly subscription. Early adopters get a locked-in rate of $4.99/month for life while subscribed. The regular price after the early adopter window is $6.99/month.

Troubleshooting

The extension isn't working at all.

Check that Filed is enabled at chrome://extensions
Check that you're connected to Notion, open Filed settings → Account. If it says "Not connected", reconnect.
Refresh the current page
If nothing works, remove and reinstall the extension

My save didn't appear in Notion.

Open the side panel → History
If the entry shows "Failed", click Retry
If the entry shows "Queued", you're offline, reconnect and it will sync automatically
If the entry shows "Success" but isn't in Notion, check that the destination database still exists

The keyboard shortcut isn't working.

Go to chrome://extensions/shortcuts and check that Filed's shortcut is set correctly
Another extension may be using the same shortcut, change it to something unique
⌘⇧Y / Ctrl+Shift+Y won't work on chrome:// pages or the Chrome Web Store, that's a Chrome restriction, not a bug

The article capture is empty or missing content. The page may be JavaScript-rendered, paywalled, or using an unusual layout that Readability can't parse. Try saving in URL mode and reading via the saved link.

The screenshot is missing from my Notion page.

Click Snap or Full page in the toolbar, screenshots are always available there, no settings change needed
Screenshots don't work on chrome:// pages, the Chrome Web Store, or the PDF viewer
If the save succeeded but no screenshot appears: the upload may have timed out. Try again.

I can't see the selection toolbar. The toolbar appears on text selection. If it's not appearing:

Make sure you're selecting text by clicking and dragging, not just clicking
Try on a different page, some pages' CSS can visually obscure it
Check that the extension is enabled and you're connected

The audio memo transcript is wrong or incomplete. Speech recognition accuracy depends on your microphone quality, ambient noise, and accent. The Web Speech API is best-effort. If accuracy is critical, proofread the transcript before saving, or type your note manually.

Known limitations

No iOS app. The mobile app is Android only. Open app.usefiled.app in Chrome on Android to install it. iOS is planned.

The "By Type" board view and "Articles" filtered view aren't configured correctly. View filters and grouping can't be set via the Notion API at the time of writing. You'll need to configure these manually in Notion after onboarding. Instructions → View configuration guide (link placeholder)

Duplicate detection doesn't always work. Duplicate detection checks the first 100 blocks of a destination page. Databases with more than 100 entries above the URL being checked may miss duplicates. Additionally, duplicate detection only works if your URL property is named exactly URL (case-sensitive).

Filed says I'm connected but saves fail with auth errors. Your Notion token may have expired. Disconnect from Filed (options page → Disconnect) and reconnect. This generates a fresh token.

I saved to the right database but the wrong view. This is a Notion display issue, not a Filed issue. The page was saved correctly, it's in the database. If it doesn't appear in a filtered view (e.g. "Articles"), check that the page's Type property is set correctly.

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Filed for Notion: FAQ · Version 1.0 · Last updated 2026-05-25

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FAQ